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As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of South East Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base.In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States prescribe to the AEC Blueprint and are supported by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II.
The ASEAN Secretariat is seeking qualified candidates to fill the vacancy:
Trust Fund/Accounts Officer
Duties and Responsibilities:
- The Trust Fund/Accounts Officer’s duties will cover, but not limited to, the following:
- Provide administrative support with respect to the implementation of projects in the area of AADCP II Funding.
- Provide technical and administrative support to the Finance & Budget Division in regards to AADCP II Trust Funds.
- Prepare monthly financial statements for certification by the Head of Finance and Budget Division, verify and supervise daily transaction activities to comply with ASEC Financial Rules and the new ASEC Financial System (SunSystems v5).
- Provide support and assistance in the implementation of the new ASEC Financial System (SunSystems v5).
- Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.
- At least Bachelor degree in Accounting, Finance, or a related field.
- A minimum of five (5) years relevant work experience in technical role.
- Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
- Excellent command of English, written and spoken.
- Knowledge of the SunSystems v5 will be an advantage
- Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Proven skills in problem solving in a complex organisational environment and in work planning.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, perform outside the usual job scope and ability to function effectively independently and as part of a team.
- Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period. An attractive salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated commensurate with experience and qualification. There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, and hospitalisation insurance.
Contracts Officer
Duties and Responsibilities:
- The Contracts Officer’s duties will cover, but not limited to, the following:
- Provide assistance and guidance to AADCP II in the improvement of procurement systems of goods and services.
- Provide support to HRD and Administration Division in carrying out the procurement and contracting processes (request, receipt, evaluation and selection of vendors) in line with AADCP II activities.
- Assist in conveying notification of award, negotiating, drafting and finalizing agreements and contract.
- Monitoring contract performance and ensuring compliance with the contract terms and conditions.
- Maintain and update of all procurement files and records and other contracts.
- Provide technical and oversight support relating to the finance management and program expenditures of the agreements and contracts under AADCP II.
- Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.
- At least Bachelor degree in Law, Business Administration or a related field.
- A minimum of five (5) years relevant work experience in technical role.
- Demonstrated knowledge and policy, research and technical skills in the relevant area.
- Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
- Excellent command of English, written and spoken.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; and ability to function effectively independently and as part of a team.
- Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period. An attractive salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated commensurate with experience and qualification. There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, and hospitalisation insurance.
Administration/Personnel Officer
Duties and Responsibilities:
- The Administration/Personnel Officer duties will cover, but not limited to, the following:
- Support the preparation required for meetings, events and travel of persons involved in AADCP II programs:
- Facilitate and provide logistical support in relation to meetings/workshops.
- Prepare travel advance request, travel settlement and other administrative.
- Manage bookings for transport and lodging for AADCP II officers.
- Maintain documentation and record, check the accuracy and completeness of document.
- Provide support in managing the day-to-day operations and the human resources/organizational development aspect of the AADCP II in close coordination with the HRD and Administration Division, including:
- Manage recruitment and selection process.
- Assist with queries related to HR and personnel.
- Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.
- At least Bachelor degree in Business/Public Administration or a related field.
- A minimum of five (5) years relevant work experience in technical role.
- Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
- Excellent command of English, written and spoken.
- Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Proven skills in problem solving in a complex organisational environment and in work planning.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; and ability to function effectively independently and as part of a team.
- Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period. An attractive salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated commensurate with experience and qualification. There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, and hospitalisation insurance.
Send your application highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport-sized photograph and certified true copies of educational certificates obtained to the Personnel and Training Unit, ASEAN Secretariat, 70A Jalan Sisingamangaraja, Jakarta 12110. You can also email your application to: hr-asean@asean.org.
Please indicate on the subject heading: Application for AADCP II TRUST FUND/ ACCOUNTS OFFICER or Application for AADCP II Contracts Officer or Application for AADCP II ADMINISTRATION/PERSONNEL OFFICER.
Application papers should reach the ASEAN Secretariat by 4 May 2009.
The Selection Committee’s decision is final and only shortlisted candidates will be notified.
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